Campaign Monitor


JANUARY 2015  NEWSLETTER
erp software dubai, software in uae



McDonalds now uses FactsSHARP for all their HRM & Payroll activities across U.A.E.

FactsSHARP is a HRM & Payroll Software which helps you to improve your workforce management efficiently. Whether you are looking for an HR software, HRMS (Human Resource & Payroll Management software), WPS Compliance, Wage Protection System, Payroll software or a Convenient Payroll service, our integrated solutions embraces a flexible Human Resources management system. This benefits to improve your Administration and Payroll processing functionalities along with a Workforce Portal, Powerful Reporting and Business Intelligence Tools embedded in our application.

FACTS Computer Software House LLC in Dubai (United Arab Emirates) offers our FactsSHARP Payroll software giving employers and payroll service providers a powerful productivity tool – boosting payroll solutions. FACTS HRMS (Human Resource & Payroll Management software) is an Ultimate Payroll Software Solution which is a complete and comprehensive payroll software package for small, mid-sized and large businesses and this maximizes payroll processing efficiency, productivity and enhance indirect profits by reducing unwanted overhead costs. Therefore, our Payroll Solutions have been designed to generate, document and manage Employee Details and payroll processes of any scale. Our FactsSHARPHR & Payroll Software is beneficial to the CEO, HR Executives, CIO/IT department, CFO, Finance Manager, CHRO / Human Resources Department.

FactsSHARP is the only Software Application that unifies HR, Payroll, and Talent Management into a single system-of-record and with embedded analytics manager and employee self-service gives a user experience unlike any other enterprise application in Dubai (UAE). FactsSHARP redefines what it means to manage a global, mobile and diverse workforce.


High-level features of our FactsSHARP HR & Payroll Software


Human Resource Management Activity

It is designed to help you organize your staff and pay your GCC workforce. FactsSHARP’s features are modern, intuitive with self-service capabilities where both users and administrators can quickly get the information that they need to do their jobs efficiently. FACTS is the finest HR Software & Payroll Software company in Dubai.

Talent Sourcing & Management

Achieving your goals and objectives depends on the quality of people in your organization. Having it’s capabilities, FactsSHARP gives you the tools to improve how you manage, develop, align and reward your employees which makes us the effective Payroll software in Dubai.

Well-organized Recruitment Events

FactsSHARP Recruitment module will be an end-to-end talent acquisition module to help organizations to find, share, engage, and select or promote the best internal and external candidates.

Answers to Payroll & Compensation Requirements

It is designed to address the full spectrum of enterprise payroll needs, workday allocation, Deductions, etc. giving you the flexibility and control to pay your entire workforce, no matter where they are located in GCC.

Time Tracking & Management

Easy to use, simply unified and global which is how we have built our time tracking synchronized with any bio-metric machines. With FactsSHARP Time Tracking, organizations are able to reduce labor costs, leave calculation, track and penalize defaulting employees, minimize compliance risks, and helps increase worker productivity.



Salient Features of our FactsSHARP HR & Payroll Software

Human Resource Management
Employee Self Services and Communication with employees.
Time & Attendance Management integrating with time and attendance machines (Bio-metric time attendance machine integration)
Managing Leaves & Travel requirements
Employee Engagements – Performance Appraisal / Talent Management
Managing Training requirements
HR Analytic Requirements
Performance Management for the employees
Recruitment Management and offer roll-outs.
Payroll Solution Management
Cloud Hosting

WPS & SIF File Generation

FactsSHARP will merge the Employee details and Employer details that required for Wage Protection System report.
FactsSHARP is a complete automated system that generate Wage Protection System compatible Reports.
FactsSHARP will generate SIF (Salary Information File) exactly in accordance with Wage Protection System.
FactsSHARP will generate Salary File in below mentioned formats as per the requirement of the customers SIF (Salary Information File) CSV (Coma Separate Value Excel.
FactsSHARP will validate the data before generating SIF.
FactsSHARP will provide you the list of all the authorized Financial Institution/Banks which is authorized by Central Bank of UAE.
FactsSHARP can generate SIF file for unlimited number of employees

Recruitment Module

Candidate database with details like
Offer date
Name
Position
Outlet
Nationality
Status/ Remarks
Contact Telephone Numbers
Email
Location etc.
Option of attaching CV in MS Word / PDF format
Offer Letter Form – Generation of Printable offer letter formats are possible.
Facility to onboard a candidate to an Employee in HR module
Follow-up status and audit trail of correspondence with each candidate.

Accommodation Module

Accommodation Unit (Rooms) master, with tenancy contract details and expiry, number of persons for each category, other facilitates like land line telephone and internet connections
Allocation of room/ bed to respective staff
Availability / vacancy reports can be generated.
Company Asset / Consumables issuance, both returnable and non-returnable

Transportation /Vehicle Management Module

Vehicle Master, with service contract dates, etc. can be fed into the system.
Maintenance carried-out to each vehicle can be recorded.
Fuel filling details, with odometer readings can be recorded.
Salik Recharge Expenses, vehicle-wise can be tracked.

Attendance Machines integration

Integration with compatible Time attendance Bio Matrix Machines for fetching the attendance data.
Compatible network connectivity to be arranged by your IT department to have ODBC connectivity to the attendance database for automatic pulling of attendance data

Employee Self Service module (ESS)

Pay slips to be made available to the employees after the payroll finalization. Pay slip sample format can be provided.
Employee requests for further approval for:
Business Card
Salary Certificate
Leave Request

Other customizations

As a standard process across companies:
Annual Leave day calculations are based on the number of working days than the calendar days.
Annual Leave carry forward is permitted till next 6 months of its expiry.
Sick leave calculation as first 15 days full salary, next 15 days half salary, etc.
Easy shortcut menus for handy access of various options in the program, based on the work flow diagram and processes.
Payroll processing period need to be made definable as per the company policy.
Entry forms
Recurring Deductions (By Calendar)
General Comments – With Action Date
Air Ticket Deduction Form
Sick Leave Entry Form
Annual Leave Entry Form
Warning Letter Entry Form – Generation of Printable formats are possible.
Final Settlement – Generation of Printable formats are possible.

Customizable Reports

GTNA (Gross to Net)
Net-pay Reports
Results By pay-group
YTD Employee Wise Report (Deduction & Earnings)
YTD Outlet Wise Report (Deduction & Earnings)
Passport & Visa Expiry Report - (Outlet wise)
Sick Leave Report Outlet Wise
Turn Over Report (Resignations, Terminations, Absconding, Hire)
Nationality wise Report with Employee name, DOJ, etc.
General Report with all common fields in the master form (CSV).
Annual Leave Report Employee Wise with break down
Annual Leave Report Outlet Wise
General Comments Report
Bio-matrix Attendance Summary Report imported in to the system from the Bio-matrix database.

Exception in report

New Hires Report
Terminated / Resigned employees report
Transferred Employees Report
Pay on Last month, pay on this month if any changes (Gross Pay)
Salary on hold
Active employees not getting paid
Employees without bank account
Promotions & Salary Increments Report

Charts

Nationality Wise
Salary

Additional Requirements

Employee ID format(Auto Generation)
Upload Sheet to the software

Salient Features

Windows GUI, user friendly operations
Multiple Departments / Branches
Definable Groups/Analytical Fields in Masters
Multi-user Access & Restriction Control


FactsERP Center of Excellence (FactsERP C.O.E)

Enterprise resource planning (ERP) implementations over the last two decades have generated significant value for companies, Yet only a portion of this value comes from the implementation, because of the magnitude and complexity of the effort and the immediate change that results, the rest of the value generally comes later, as the company learns how to take advantage of the new system’s capabilities.

Companies should establish a new organization that allows for continuous improvement of the ERP solution and the processes it supports to realize the entire value of their investment. This organization, or center of excellence (FactsERP COE), forms a crucial link between the business, the ERP solution, and the information technology (IT) department to achieve the company’s goals and performance objectives.

The case for FactsERP Center of Excellence (FactsERP COE)

The historical approach of separating IT and business does not work with ERP.
This is true for implementations where cross-functional, integrated teams are used to develop complex solutions - and for maintaining and improving the ERP solution.
The ERP solution and work related to the solution will continue to require collaboration between cross-functional business and IT professionals.

FactsERP Center of Excellence

FactsERP COE organizations have many similarities with ERP implementation project teams in that they require similar disciplines.

One critical area where FactsERP COE design may differ from an ERP project is in reporting relationships. FactsERP projects are temporary entities and traditionally have ad-hoc or nontraditional reporting relationships. FactsERP COEs, on the other hand, are permanent sustaining organizations and should have formal and structured reporting relationships.


A Little bit of FactsERP which we had released in the previous News Letter

FactsERP - Enterprise Resource Planning
FactsERP is one of Dubai’s finest ERP in market. ERP in Dubai market is helping once company to handle Order Processing, Retail or Point of Sale, Trading and Logistics, Contracting business management, Manufacturing & Production Management and Job Costing. Companies that deploy a Global ERP solution out-perform its competitors which shows in their performance. FactsERP is operationally efficient, user friendly and responsive which makes us be the best ERP Solution Company in United Arab Emirates (UAE). With a complete Global ERP Solution, these companies display, Higher proportioned profits, Quick growth and turn around, assured superior customer service delivery, greater alertness to key deliverables and control over funds. Within our FactsERP, communication can be sent to accomplish certain assigned task reminders & items can be also be sent to your work force staff.


Please feel free to contact us for a DEMO. Also visit www.facts.ae to understand our company’s presence in UAE market for the last 13 plus years.


Our Products

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Note: Data backup is highly critical as a part of your Business Continuity Plan, to put your Business and its Operations back in track in case of a server failure.





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FACTS Computer Software House LLC

201 & 202, Mohd Malik & Sons Bldg Kalid Bin Al Waleed, Bur Dubai Dubai, UAE