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Petty cash handling always remains a headache for any accounting team especially when they need to keep track of the bills associated with it for future usage. FactsERP’s EBM module enabled with an effective document management system named FactsSCAN will be a helpful tool for every accounts team. Petty Cash Management never were so easy as it is with FactsERP!

Above all there is a mandatory regulation that all evidences need to be made available for auditing purposes whenever required by government agencies. But keeping hard copy bills for long duration is not at all advisable as it may become illegible after a point of time. Moreover, space required to keep these documents safely is also a big issue. Hence implementing a document management system like FactsSCAN is unavoidable in the coming days.

Expense Bill Management (EBM) module of FactsERP uses a document management engine of FactsSCAN which enables easy integration of FactsERP with various type of scanners.

Features of EBM module

Document scanning and attaching of scanned copies of bills by using FactsSCAN features.
Direct Expenses/ Indirect Expenses Accounting then and there itself by mentioning VAT amount, if any, which can be claimed during VAT return submissions.
Petty Cash Management (Imprest system)
Daily Cash Closing report

Documents used in EBM module

Petty Cash Imprest Voucher (PCIV) - Basically to book the imprest payment to employees/ agents as advance for meeting the company expenses
Expense Bills Journal (EBJ) - When the bill produced by the employee/ agent, a serial numbered barcode will be affixed on its backside to be used for scanning and attaching with the document
Daily Cash Closing (DCC) – Interface to encode relevant information from the bills like amount, VAT amount, supplier, TRN# etc

Do feel free to contact us to know more about this most sought after tool.

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